The ISR Report Log is used to research the status of an ISR document. It shows you where, in the approval process, the ISR is sitting. For example, if initiated a New Hire ISR for a student employee and you want to know if the document has been approved by your Approver 1 and/or Approval 2 (University Experiential Learning), you would run an ISR Report Log.

For step-by-step instructions for running an ISR Report Log, view How to Run an ISR Report document.

• New Hire Checklist for ISR

Based on the student's status and type of position you are hiring the student into, you will use the following Work Schedule Rule on the ISR New Hire. Hours worked at multiple jobs, concurrently, count toward the weekly limit (19.99). Learn more about the number of hours a student may work as well as overtime pay.

Hourly/Salary WAGE Positions

Undergrad OR Graduate

• Enter the total number of hours student is 'committing' to work in your department.
• Work Schedule Rule = Student

Visiting Student

• Enter total hours student is 'committing' to work in your department
• Work Schedule Rule = Student

Postdoctoral Fellow

• Weekly Work Hours - ENTER 37.5, unless Part Time
• Work Schedule Rule = 37.5 WK5
• Fellowship Positions
• Weekly Work Hours - Enter 1.0
• Work Schedule Rule = Fellow

01 - Full Time
02 - Part-time
03 - Limited
04 - Temporary
05 - Casual / On Call
06 - Retiree
07 - STUDENT: Use when hiring 'Undergraduate' OR 'Graduate' with taxable earnings
08 - NON EMPLOYEE: Use for 'Fellowships Only'
Z - Conversion

Undergrad Student

• Degree = Select : NO DEGREE
• YrsEd = Select : HS

Graduate Student

• Degree = Select highest degree type held
• DegYr = Enter the year highest degree was obtained

Postdoctoral Fellow

• Degree = Select highest degree type held
• DegYr = Enter the year highest degree was obtained

Visiting Student

• Visiting Undergrad Student
  • Degree = Select : NO DEGREE
  • DegYr = Select : HS for High School graduates OR <HS for High School students
• Visiting Graduate Student
  • Degree = Select highest degree held
  • DegYr = Enter the year degree was obtained

HR Transaction Types & Reasons

SAP transaction and position information including Required Second Approvers, Employment Actions (EA), Organizational Management Tool (OMT), Miscellaneous Deductions and Internal Service Request (ISR).

HR Shared Services offers a comprehensive list of ISR reason codes. Please note however that NOT all reason codes are appropriate for student employees. If you are uncertain which code to use, please contact our office for assistance.

• Hire, Faculty, CTY and Student
• LOA and Temp Inactive
• Position, Job Code, and Org
• Salary Change, Hours Change and Bonus Supp
• Termination Retirement ISRs

Approver 1 (Hiring Department)

For New Hire ISRs, the Approver 1 must verify the following:

1. Position in SAP is vacant.
2. Position matches the student's status (i.e., UG, Grad, Postdoc, Fellowship).
3. Position matches job description (Hourly vs. Salary (and/or) Wage vs. Fellowship).
4. If FWS, ensure that the ZCode and Award Dates are entered and accurate.
5. Ensure that all required fields are completed.
6. Ensure that University Experiential Learning is selected as Approver 2 if Homewood students (KSAS & WSE).

Approver 2 (University Experiential Learning for Homewood Students)

Verifies the following:

1. Enrollment Status (i.e., eligibility, personal data, etc.)
2. Status of Position (i.e., job group, etc.)
3. Concurrent Employment
4. FWS Award
5. Appointment Criteria
6. Non-Resident Criteria
7. I-9 & Tax Form Completion

For clarification or additional information, please contact University Experiential Learning at (410) 516-8400 or email us at uel@jhu.edu

SAP TIP - You cannot 'Reassign' a Fellowship perna to a Wage position and vice versa.

For example: You have a student in a Fellowship position who you now wish to change to a wage position; an ISR Termination must be initiated for the Fellowship perna and a New Hire ISR initiated for the wage position. When you do this, be sure to put a message in the comments section of each ISR referencing the other to alert HRSS that there is NO BREAK IN SERVICE.